Executive Secretary to the Director's

Industry: Business Group

Total Positions: 1

Job Type: Full Time/Permanent

Gender: No Preference

Salary: 1200USD - 1800USD (Monthly)

Education: Bachelor′s Degree

Experience: 5-10 Years

Location: Muscat, Oman

Skills: Managing Schedules, Coordinating Meetings, Handling Correspondence, and Performing Various Administrative Tasks

Posted Date: 30-04-2025

Description:

We are seeking a highly organized, proactive, and discreet Personal Assistant (PA) to provide high-level administrative and personal support to a Director-level executive. The ideal candidate will manage schedules, coordinate meetings, handle communication, and ensure the executive’s day-to-day operations run smoothly and efficiently.

Key Responsibilities:

  • Manage and maintain the Director’s calendar, including scheduling appointments, meetings, and travel arrangements.

  • Act as the first point of contact for all communications (internal and external), screening calls, emails, and correspondence.

  • Prepare and edit documents, reports, presentations, and briefing materials.

  • Coordinate logistics for meetings, including agenda preparation, minute-taking, and follow-up on action items.

  • Organize and maintain confidential files and records.

  • Handle personal and professional errands, including occasional out-of-office tasks.

  • Liaise with other departments, clients, and stakeholders on behalf of the Director.

  • Manage expenses, prepare reimbursements, and track budgets as required.

  • Provide high-level support during events, conferences, or business trips.

Qualifications & Skills:

  • Bachelor’s degree or equivalent preferred.

  • 3+ years of experience in a similar PA or EA role supporting senior executives.

  • Excellent communication and interpersonal skills.

  • Strong organizational and time-management abilities.

  • High level of discretion, integrity, and professionalism.

  • Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with calendar management tools and collaboration platforms (e.g., Zoom, Teams, Google Workspace) is a plus.

  • Ability to work under pressure and handle confidential information with discretion.